Over the past week, I have been looking at stream lining my workflow. In the CEP-810 class I am taking at MSU, we have been given an overview of a book by David Allen Getting Things Done: The Art of Stress-Free Productivity (2001). Allen gives a simple method of creating a to-do list, but with the twist of then adding actions steps to that list. After creating this list you review your steps and prioritize those items that can be acted on now, or delegate time to items that need to be acted on later. Even with early experimenting with this process, I have already found this method to be very helpful. In the past, I have created to-do lists and used those to help with time and project management, but I never used those lists to plan out my next steps. Using this single list with actions to track all my projects has helped me to feel more organized and prepared.
The class also encouraged us to look into on-line options for creating and managing lists. Personally, I looked at both the Evernote and Springpad web services. While I could see the value in these tools to help with organization, I struggled with them due to the lack of access. In my current work environment, I do not have access to a device that would easily travel with me to meetings for note taking. The effort I was trying to conserve in note taking ended up consuming double the time due to the fact of having to transcribe my hand written notes into the web tool. Without the proper access to technical tools, I feel I was losing the efficiency of these web service tools.
For the moment, I am still creating my to-do lists in “low-tech” fashion with a pen and paper. I do believe I am more organized due to Allen’s tip of adding action steps to these lists. Going forward, I am still looking at the possible uses of Evernote, and may in the future transfer my organizational list when I have the proper technology for support.